1
1- CHECK OVER KIT/PICK UP KIT FROM HOTEL RECEPTION
2- ASK A WAIT STAFF TO HELP BRING IN HIGH CHAIRS FROM THE CORRIDOOR WHERE THE RECPETION DESK IS, YOU'LL REQUIRE A FEW SO BRING IN 4 OR 5
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2
1 - BUGGY PARKING: ASCERTAIN YOUR AREA
WE ASK THAT BUGGIES ARE PARKED IN THE CORRIDOOR LEADING TO THE TOILETS AT AN ANGLE UNDER THE MIRROR. NO BUGGIES SHOULD BE PARKED ON THE OTHER SIDE OF THE CORRIDOOR.
THE BABY CHANGE IS AT THE END OF THE CORRIDOOR - THIS IS ALSO THE DISABLED TOILET, WHICH IS WHY THE WALKWAY NEEDS TO BE CLEAR.
2 - THERE IS A DOOR LEADING TO THE CLUBROOM FROM THAT CORRIDOOR, BE SURE TO NOTE WHERE IT IS AS THEY CAN GO TO THE TOILET THAT WAY TOO.
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3
ACCESS TABLE PLAN AND PUT EXCESS TABLES AND CHAIRS IN CUPBOARD
IT'S VITAL THAT STACKED CHAIRS ARE NOT IN THE SPACE AS THIS IS A VERY SERIOUS HEALTH AND SAFETY RISK. BE SURE TO GET WAIT STAFF TO HELP YOU MOVE THESE INTO THE CUPBOARD OR BEHIND THE STAGE AREA.
GET RID OF EXCESS CHAIRS TO MAKE YOUR OWN LIFE EASY AND MAKE THE ROOM ROOMIER - IT DOESN'T MATTER IF YOU DON'T KNOW WHERE THEY ARE ALL GOING TO GO, JUST COUNT OUT THE EXACT NUMBER, AND ONE FOR YOURSELF!
4
SET UP TABLES USING TABLE PLAN
SOMETIMES STAFF AT THE BEDFORD CAN BE A BIT RELUCTANT TO HELP OUT, BUT THE UNDERSTANDING IS VERY CLEAR WITH THE VENUE, THEY ARE ABSOLUTELY MEANT TO HELP YOU, SO JUST ASK THEM TO. THEY CAN BRING BIG TABLE TOPS OUT IF NEEDS BE AND HELP YOU PUYT EXCESS TABLES AND CHAIRS AWAY.
THEY HAVE LARGE TABLE TOPS IN THE CUPBOARD THEY CAN AFFIX ON OVER SMALL TABLES
**PLEASE NOTE - THIS IS HOW SEATING SHOULD WORK AT THE VENUE**
STAGE
TABLES FOR TWO/THREE AT THE FRONT
TABLES FOR 3-5 IN THE MIDDLE
LARGE TABLES TO THE REAR (AROUND THE EDGE OF THE SEATING AREA)
5
1 - ASK WAIT STAFF TO ASSIST - SET UP HIGH TABLE AND CHAIR FOR ACT ON STAGE
2 - AGREE A ROUTE TO SAFETY WITH THE ARTIST, AND STAFF SHOULD THERE BE ANY TROUBLE AND THE ARTIST NEEDS TO LEAVE THE SPACE
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6
1 - DISTRIBUTE CARDS - ONE CARD PER PLAYER OF TWO BOXES (SO EACH PAGE OF SIX BOXES IS TORN UP TO MAKE 3 CARDS)
2 - DISTRIBUTE PENS - BUT KEEP THE LIDS IN OUR BOX OR BAG, THEY ARE A CHOKING HAZARD, WE HANG ON TO THEM.
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7
CHECK PRIZE BAG, BE SURE TO CHECK YOU HAVE BOTH MORNING AND AFTERNOON PRIZES SEPARATELY, AFTERNOON PRIZES CAN BE ADDED IN AFTER SHOW ONE, THEY ARE USUALLY JUST IN A SHOPPING BAG LABELLED *AFTERNOON PRIZES*
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8
ASK WAIT STAFF TO BRING YOU OUR FLOORING STORED UPSTAIRS AND SET UP 6 TILES IN FRONT OF THE STAGE
BLOW UP GLITTER BALLS AND PUT ON TILES
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9
SOUNDCHECK:
WHEN YOUR ENGINEER ARRIVES, CHECK DECIBEL METER SOUND WITH ARTIST SINGING AT TOP VOLUME. SEND READING TO WHATSAPP GROUP
LOCATE 'HOUSE' LIGHTS AND PRACTICE TURNING THEM OFF
VOLUME MUST BE NO HIGHER THAN 75DB.
HOUSE LIGHTS ARE BEHIND THE DOOR OF THE SMALL BAR IN THE CLUBROOM, IT'S A SLIDER.
10
SENSORY KIT: GET OUT YOUR PROPS - THESE ARE FOR YOU, NOT THE BABIES.
PUT YOUR TSHIRT ON
Please don't let the babies touch the wind chime or get food on the puppets/gum the puppets - thanks.
11
STICKERS AND TICKET
BE SURE TO CREATE A STATION AT THE DOOR FOR YOURSELF TO INCLUDE A CHAIR, YOUR KIT, STICKERS, AND THE EXCESS FLOORING
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12
SHOWTIME: CHECK IN
1 - CHECK THE ODD TICKET,
2 -POINT CLIENTS TO THE TABLE WITH THE CORRECT NUMBER ON THE BOOKING (ASK HOW MANY ON THEIR TABLE, NOT WHO HAS BOOKED) EG 'TABLE FOR SIX? THAT ONE IN THE CORNER'
3 -AT THE DOOR TELL THEM THEY CAN HAVE A BIT OF FLOORING IF THEY LIKE, A COUPLE OF TILES AT MOST PER TABLE DUE TO SPACE, THIS CAN BE PICKED UP AT THE DOOR BY THEM, OR YOU CAN TAKE IT OVER *AFTER* CHECK-IN
4 - BUGGIES -BE SURE TO HAVE THEM PARK BUGGIES IN THE HALL LEADING TO THE TOILET, AT AN ANGLE, UNDER THE MIRROR **NOT** AGAINST THE OPPOSITE WALL AS THIS IS AN ACCESS ISSUE. THEY CAN BRING THEIR BUGGIES IN INITIALLY TO GET BABY OUT *AS LONG AS THEY THEN TAKE IT BACK OUT TO THE CORRIDOOR.*
5 - 6 - BABIES WHO ARE SLEEPING CAN BE ADMITTED, BE SURE THEY ARE SEATED TO THE REAR SO THE BUGGIES ARE IN THE WALKWAY.
NB - SOME BUGGIES CAN GO AGAINST THE BAR OR NEAR THE BAR AS LONG AS THEY ARE PASSABLE. ONLY LET EMPTY BUGGIES IN TO THE ROOM AFTER THE CORRIDOOR IS FULL
Parents with sleeping babies can bring buggies in, they should be parked on the walkway around the space.
13
CLEARANCE TO START
1 - WHEN THE HOUSE IS FULL OR IFIT GETS AS LATE AS 11.20, YOU WILL GIVE THE ENGINEER AND ARTIST CLEARANCE. YOU CAN DO THIS BY SIGNALLING TO THEM FROM THE STAGE
2 - WHEN YOU SHUT THE DOORS TO THE SPACE, BE SURE TO TURN THE WORKING LIGHTS DOWN BEHIND THE BAR.
3 - THE ARTIST WILL THEN TAKE OVER.
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14
FIRST HALF
1- THE ARTIST WILL INTRIDUCE YOU. AT THAT POINT, ASK THE AUDIENCE IF ANYONE STILL WANTS FLOORING, TO RAISE THEIR HAND.
2 - TAKE SOME SENSORY KIT ROUND TO SHOW BABIES
3 - BE SURE TO TAKE DRAG ARTIST WINNING TICKETS
DISTRIBUTE PRIZES
4 - SING DURING HOUSE NUMBER CHECKS IF YOU WANT
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15
INTERVAL
1- BRING UP HOUSE LIGHTS FOR INTERVAL
2 - TAKE OLD CARDS OFF OF TABLES AND GIVEN THEM NEW CARDS
3 - TAKE ROUND STICKERS WITH FRESH CARDS, AND OFFER THEM A STICKER AT THIS STAGE
4 - CHECKED IN WITH ARTIST - DO THEY NEED A WATER?
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16
SECOND HALF
1 - BRING HOUSE LIGHTS DOWN
2- TAKE SOME SENSORY KIT ROUND TO SHOW BABIES
BE SURE TO TAKE DRAG ARTIST WINNING TICKETS
3- DISTRIBUTE PRIZES
4-SING DURING HOUSE NUMBER CHECKS IF YOU WANT
5- *GET BUBBLE MACHINE OUT DURING CLOSING
NUMBER/S AND SPREAD BUBBLES FAR AND WIDE
6- *BRING HOUSE LIGHTS UP AT THE END
7- YOU MAY HAVE TO TAKE THE ODD PHOTO FOR CLIENTS, ASK IF WE CAN HAVE A PHOTO TOO AND TAKE ONE AND SEND TO THE WA GROUP
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17
CLOSE OF SHOW ONE
1- ANNOUNCE ON THE MIC THE NEXT BINGO IS NEARLY SOLD OUT BUT THEY CAN BOOK USING THE QR CODE ON THE BACK OF YOUR TSHIRT
THEN, ASK PARENTS TO GO TO THE BAR FOR LUNCH/A DRINK SO YOU CAN GET WORKING
2 - GATHER UP ALL PENS
3 - GET A WAIT STAFF IN ASAP TO CLEAR TABLES *NB THEY HAVE BEEN KNOWN TO THROW OUR PENS IN THE BIN WHICH IS WHY WE ASK YOU COLLECT THEM FIRST*
4 - WHEN THE STAFF HAVE RE-ORGANISED THE TABLES ACCORDING TO AFTERNOON NUMBERS, DISTRIBUTE BINGO CARDS AND PENS ACCORDINGLY
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18
SHOW TWO: CHECK IN
1- LOOK AT THE ODD TICKET
2 - DIRECT CLIENTS TO BUGGY PARKING BEFORE ENTRY UNLESS BABY IS ASLEEP
3- POINT OUT WHERE THEIR TABLE IS, DON'T TAKE THEM OVER
4- LET THEM KNOW/OFFER THEM FLOORING
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19
SHOW TWO: OPENING
1- GIVE THE ENGINEER CLEARANCE
2- TURN DOWN LIGHTS
3- OFFER CLIENTS FLOORING ON MIC WHEN YOU ARE INTRIDUCED
4- TAKE ROUND SENSORY KIT
5- DISTRIBUTE PRIZES
6 - SING IF YOU WANT
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20
INTERVAL SHOW TWO
1- DISTRIBUTE NEW CARDS AND STICKERS
2- MAKE SURE ARTIST IS OK
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21
CLOSING SHOW TWO
1- BUBBLES OVER FINAL NUMBER/S
2- BRING UP HOUSE LIGHTS
3- MAKE ANNOUNCEMENT ABOUT THE NEXT BINGO SELLING OUT, SHOW THEM THE QR CODE ON YOUR TSHIRT WHERE THEY CAN BOOK IN
4- ASK PARENTS TO GO TO THE BAR/TAKE PHOTOS QUICKLY AS WE NEED TO BE OUT SHARPISH
5- GRAB ALL PENS, PUT LIDS ON
6- PACK UP KIT - SEE KIT CHECKLIST AND DEPOSIT KIT WITH RECEPTION OR WITH MHAIRI IF SHE'S THERE **OR PACK IT UP FOR YOU TO TAKE ON TO THE NEXT VENUE**
7 - PACK UP FLOORING AND ASK WAIT STAFF TO TAKE IT BACK UPSTAIRS TO THE CUPBOARD
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